Posted:
by QW+ staff writer
How to answer WhatsApp or Email questions from Journalists in six steps
Sending questions via WhatsApp or email offers several advantages for both journalists and interviewees. It provides a written record, ensuring clarity and accuracy in responses. This format gives interviewees time to formulate well-considered answers, which can lead to more informative and precise insights for the journalist. For the journalist, having written responses also speeds up the process of drafting the article, as it reduces the need for transcription. Additionally, both channels are convenient, allowing for easy follow-up and further questions if needed, fostering a more efficient and organised communication process.
Here’s a step by step tutorial of how to answer whatsapp or email questions from journalists in steps, to ensure that you give well-considered answers.
1.INITIAL CONTACT
A journalist reaches out to the expert VIA email or whatsapp, explaining the purpose of the interview and providing a brief overview of the topic and context.
The expert agrees to participate and confirms their ability to answer the questions within the deadlines.2.
2.RECEIVING QUESTIONS
The journalist sends a list of questions via email or WhatsApp. These questions are usually clear and specific to elicit detailed responses.
If necessary, the expert can ask for clarifications on any of the questions before starting to respond.
3.PREPARATION
The expert conducts any necessary research to ensure they provide accurate and comprehensive answers.
The expert drafts their responses to each question, taking the time to articulate their thoughts clearly and thoroughly.
4.ANSWERING QUESTIONS
The expert writes their answers directly into the email or WhatsApp message, ensuring they address each question adequately
The expert reviews their responses for clarity, accuracy, and completeness. They might also check for any typos or grammatical errors before sending their completed responses back to the journalist via email or WhatsApp.
5.FOLLOW UP
The journalist acknowledges receipt of the responses and may provide an estimated publication timeline. In some cases, the journalist might share the draft article or excerpts with the expert for final review to ensure accuracy.
6.PUBLICATION
The journalist incorporates the expert’s responses into the article. The article is published online and/or in print. The journalist may inform the expert of the publication date and share a link or copy of the article.
If you would like media training or one-on-one pre-interview run throughs or coaching sessions, reach out to agape@quotethiswoman.org.za.
Image Credit: Mayamikio Banda | Malawi | No Longer Grey
