JOB ADVERTISEMENT: Finance/Operations Lead (Part-time employment, Africa-based)

Start date: Feb or March 2026

Hours: Part-time (approximately 50 percent)

Location: Remote across Africa

Closing date – EXTENDED TO -13 January 2026

Quote This Woman+ is extending the deadline slightly for applications for a new part-time Finance/Ops lead. This is to allow for additional referrals at the end of the holiday period.

About Quote This Woman+

Quote This Woman+ (QW+) is a feminist, pan-African media non-profit working to shift who gets heard in the news. We support journalists to find women+ experts across Africa and strengthen public-interest storytelling that reflects the realities of diverse African communities. We operate across multiple funders and countries, with complex reporting duties and delivery timelines. Strong internal systems are essential for our work.

Who We Are Looking For

We are looking for a part time finance and operations professional who can strengthen QW+ from the inside and create a stable, well-organised foundation for all programmes. Someone who can think in systems as well as in detail, work independently, foresee problems and support our small team with some of the heavy lifting around finances, people management, managing deadlines, and reporting processes.

We are offering part-time, steady work for a middle-manager who is familiar with feminist thinking and the non-profit space. Some of the work requires a handle on power analysis, donor management, and governance requirements, while other parts of the job involve crunching numbers, performing reconciliations, and following up with team members to ensure deliverables are met. You should be comfortable setting up systems, making sure they are followed, and improving them thoughtfully as appropriate.

If you enjoy creating clarity and order, if you can run multi-funder budgets and workplans without needing oversight, and if you understand how feminist values shape internal operations, HR practices and decision making, then this role is for you.

This role combines high-level thinking around systems, complexity, risk, flow, and governance, with the routine but necessary grunt work required in a small, feminist organisation. Applicants should be comfortable owning both the thinking and the detail.

Purpose of the Role

To support financial management, planning, systems, compliance, staff workflows and governance. You are the internal backbone that allows programme staff and the Director to focus on impact.

Key Responsibilities

1. Financial management

Update and reconcile multi-funder budgets monthly, quarterly and annually.
Manage all aspects of procurement, spending, salaries, and bank payments
Prepare documentation for audits

2. Operational Systems and Planning

Set up and maintain workplans, Gantt charts and delivery timelines aligned to all funder commitments.
Ensure staff deliver on their responsibilities and escalate risks early.
Anticipate, prevent and resolve operational bottlenecks.
Maintain clear filing systems, version control and internal documentation.
Improve systems for people and processes with a focus on clarity, accountability and feminist practice.

3. Donor and Compliance Support

Support donor reporting by gathering programme inputs and preparing required documents.
Ensure compliance with procurement, finance, HR and data governance requirements.
Prepare documentation for internal and programme reviews.

4. HR, Performance and Contracting

Manage onboarding for staff, interns and consultants.
Draft, manage and track all employment and consultant contracts.
Support performance reviews and maintain staff delivery trackers.
Monitor workloads and ensure responsibilities are clear and fair across the team.

5. Programme and Event Administration

Support online and hybrid trainings, events and partner engagements.
Assist with logistical and administrative tasks across programmes.
Provide reliable administrative support to the Director and programme leads.

6. Organisational Sustainability and Technology Alignment

Identify and implement improved workflows and digital tools.
Support sustainability planning through better systems, reduced admin bottlenecks and stronger internal coordination.
Collaborate on ethical, feminist-aligned technology solutions, including AI tools that reduce administrative burdens.

7. Board Secretariat and Governance Support

Serve as Board Secretary and maintain all governance documentation.
Prepare Board and sub-committee meeting agendas, minutes, action trackers and board packs.
Maintain the governance calendar and ensure statutory and legal requirements are met.
Ensure policies, resolutions and compliance documents are current and accessible.
Support the Director in preparing clear, accurate strategic and financial updates for the board.
Uphold feminist governance values through transparency, accountability and accessible documentation.

We are looking for someone who has:

Strong hands-on operations or administration experience, ideally in a non-profit or multi-funder organisation
Proven ability to manage workplans, Gantt charts and multi-project delivery timelines
High problem-solving and organisational skill, hands-on attention to detail
Experience reconciling multi-funder budgets and preparing financial inputs
Strong digital literacy (Google Workspace, spreadsheets, shared drives and workflow tools)
Clear communication skills and the ability to give and receive feedback
A feminist, anti-oppressive approach to organisational culture
Ability to work independently and meet deadlines consistently
Experience working in African contexts (advantageous)

Salary

This is a part-time salaried role with a monthly salary between R20 000 and R30 000, depending on your level of experience and independence. Applicants who can confidently lead systems, manage multi-funder workflows and strengthen organisational sustainability will be considered at the top of the range. You will be asked to indicate your expected salary within this range when you apply.

How to Apply

All applications must be submitted through this Google Form. The form will assess your operational judgement, systems thinking, governance understanding, and alignment with small-non-profit / feminist ways of working. Please do not use AI to draft your responses.

The application is designed to take approximately 20 minutes for candidates who already work comfortably at a feminist systems level. If this feels too short to meaningfully demonstrate your thinking, this role is unlikely to be the right fit. Only applications submitted through this form will be considered.

Equity Statement

QW+ encourages applications from women+, queer people, people with disabilities, Black and brown Africans and people in rural or underrepresented communities.

Timeline

Shortlisted applicants will be contacted by mid-January.

If you do not hear from QW+ by 30 January 2026, please consider your application unsuccessful.

Queries: hello@quotethiswoman.org.za

image by Tommy